What's your mail archiving system?

MichaelCee · March 30

Heyoooo, as per the title.

I have some old iCloud accounts I am going to archive offline and delete in the future. What's your system for archiving look like? Raw files? Big ol export from Roundcube? Do you store it on a NAS or on cloud storage? Do you have 500GB of chickens being snooped on by CharityHost? (reference from ogf.. don't worry)

bingobangobongo · March 30

Just keep moving it around forever!! My iCloud account has so much spam from over the years, that I gave up on it.

MichaelCee · March 30

@bingobangobongo said:
Just keep moving it around forever!! My iCloud account has so much spam from over the years, that I gave up on it.

I only made mine in 2021, but for some reason moved to a new one in 2023, then merged everything over at MXroute.

It's getting a lot of spam right now and there's little to no active services left on it so.. time to say goodbye!

I did move the emails over.. I just want to archive them now.

FrankZ · March 30

25+ years of mail archives are on three different hard drives stored locally in fireproof safes, in three different locations.
Hard drives get changed every two to three years.
I've always been a bit paranoid about email so I have never used publicly available services for inbound mail storage or mail archives. All mail is stored locally.

Just a suggestion, to reduce spam use a different email address for everything place you need to enter an email address. Then just "no such user" that email address when you start getting spam sent to it. It also lets you know who is giving away your info.

bdl · March 30

imapsync to a (locally hosted) second mail service because I'm lazy and then i set up backups on that second mail server

going to switch back to a imap->localstore type backup system (which I've used in the past - offlineimap) when I get some time (eg: https://isync.sourceforge.io/, https://github.com/OfflineIMAP/offlineimap3, https://github.com/rcarmo/imapbackup)

dgc1980 · March 30

I run multiple imap servers and sync to them, two remotely, one locally. Mailu is a easy to setup docker container for it.

sync from original > remote 1 then remote 1 > remote 2 & local

@FrankZ said: Just a suggestion, to reduce spam use a different email address for everything place you need to enter an email address. Then just "no such user" that email address when you start getting spam sent to it. It also lets you know who is giving away your info.

I use Addy.io (previously AnonAddy) for this, spin up a new alias per site, disable it when I no longer need it

ahnlak · March 30

Thunderbird has it all locally, and those files end up in regular backups. For new or unproven providers, I also have a spare MXRoute account that it gets imapsync'd to :-)

angstrom · March 30

"mail archiving system"?

(I'm waiting for someone to say that real women and men live in the moment -- ain't got no time or need for a mail archiving system )

MichaelCee · March 30

@dgc1980 said:
I run multiple imap servers and sync to them, two remotely, one locally. Mailu is a easy to setup docker container for it.

sync from original > remote 1 then remote 1 > remote 2 & local

@FrankZ said: Just a suggestion, to reduce spam use a different email address for everything place you need to enter an email address. Then just "no such user" that email address when you start getting spam sent to it. It also lets you know who is giving away your info.

I use Addy.io (previously AnonAddy) for this, spin up a new alias per site, disable it when I no longer need it

During my time using iCloud, I used their hide my email system for most.

adly · March 30

Encrypted PDF-A export of each email message stored in folders/database. 🥸

AuroraZero · March 30

@FrankZ said:
25+ years of mail archives are on three different hard drives stored locally in fireproof safes, in three different locations.
Hard drives get changed every two to three years.
I've always been a bit paranoid about email so I have never used publicly available services for inbound mail storage or mail archives. All mail is stored locally.

Just a suggestion, to reduce spam use a different email address for everything place you need to enter an email address. Then just "no such user" that email address when you start getting spam sent to it. It also lets you know who is giving away your info.

Crypto keys on these as well?

COLBYLICIOUS · 8:32AM

Do you guys backup emails???

Amadex · 10:34AM

I'm using this for my clients, works well

https://www.mailstore.com/en/products/mailstore-home/

Ympker · 10:50AM

Aomei Backupper Pro can backup Outlook for me and encrypt it. Works great.

bikegremlin · 10:50AM

@Amadex said:
I'm using this for my clients, works well

https://www.mailstore.com/en/products/mailstore-home/

That is Windows-only?

Are the backups it makes platform-agnostic, or must you use the MailStore application to read or restore them?

imok · 11:43AM

I trust Google with my most important data.

And you should do it too.

rcy026 · 11:47AM

@bikegremlin said:

@Amadex said:
I'm using this for my clients, works well

https://www.mailstore.com/en/products/mailstore-home/

That is Windows-only?

Are the backups it makes platform-agnostic, or must you use the MailStore application to read or restore them?

The website just mentions "PST, EML and other file formats" so I'm guessing it gives you at least a few choices.
It also claims that "Versatile export functions allow emails to be restored from the archive at any time, meaning that MailStore Home can also be used to migrate emails."

It doesn't seem to be half bad actually, I might check it out when I get the time. Have a lot of clients that run Outlook and have a shitload of emails stored in .pst's, would be nice if this tool could open the pst and move the emails to imap.

yoursunny · 12:32PM

We press the Archive button in Gmail app.
They still show up in search.

What's your mail archiving system?

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